Deer Creek Parks and Lakes Association October 2010 minutes

Meeting begins 7:15

Agenda

1. Income/ Expense Review

2. Repair Updates

3. Grill Replacement

4. 3^rd round of billing to be sent out beginning Nov

5. Estimates for repairs on courts

6. Thanksgiving potluck

7. Mandy teaching Yoga

8. Jonathan Frisbee Golf course update

The income expense reviews had not been run because the student that normally does them had not had the time to work at the community center.

Repair updates- $279.48 was the total cost for the new picnic table, mulch was delivered for the playground- however still not enough to make a significant difference- mulch issue will be revisited in the spring.

The board decided to hold off on the billing mailout until the beginning of December, when we do the newsletter and announce the annual meeting in January.

The board was in agreement with Mandy Alarcon teaching yoga and giving 5% of the profit to the board.

The board decided to revisit fixing the tennis/basketball court in spring when it would get more use.

Thanksgiving potluck to be held at the community center on Nov 17.

Some Frisbee golf baskets are hung already and a lot of clearing of brush has been completed for the course.

Phil is working with the bank to get them to report us to credit agencies so that we can establish credit and getting a debit card for the Board’s use.

Next meeting to be held in conjunction with the Thanksgiving potluck on Nov. 17.

Meeting adjourned at 8:10.

September Board Meeting Minutes

9-16-2010
Board Minutes
Attendance
Aubrey Shaw
Janet LaFour
Phil Terrell
Cristina S.
Doris S.
7pm-Aubrey Shaw called meeting to order.
National Night Out- Oct 5th
Food, preparation, shopping, and assigning items to bring
Signs to be put out at neighborhood entrances a week before- Ray
Registrations with local police and fire departments- Aubrey
Activities- Ask for volunteers to do face painting, jumpy house, snow cones, etc
Update on Scheduled Maintenance at Park
Mulch delivery- Aubrey Schedule this month
Lake Water Testing- Cristina this month
New Table Built at Lower Lake- Phil to be finished this month
New Grills to Replace Fallen Grills- Volunteer? Anouk?
Signs- are any new signs needed at park, members were to look and report if any were needed at next month’s meeting
Update on Boards Expenses and Income
2nd round of invoices were sent off at beginning of September to those who had not yet paid
More updates to park can be made, will finish this month’s repairs and allocate monies to more repairs in October using member survey to select which repairs are most desired by members
Security and Vandalism at Parks
Phil brought up the need for more security at our parks. Possible solutions included having a volunteer open and close the gates at upper and lower lake every morning and night, as has been done in the past, or having gates installed at drive in entrances that required a swipe key to get into the parks. This would ensure that only paid members could access the parks via car. This will be a large expense and will need to be voted on and discussed in more detail.
Dog Leash Laws
Cristina recommended that all park cards include that dogs must be kept on a leash at all times, as they have in the past.
Survey Results
Member survey is now closed and was posted on the community website, in neighborhood newsletters, and on yahoo groups. Results were that 1. Sandy Beach Rd be paved. 2. Frisbee Park be installed at Upper Lake at no cost to the association, and with all assurances that the goals only be placed on park land and not private lots. 3. Needed repairs at the parks that got the most votes included –replacing the broken/fallen grills, making repairs to the playground equipment and having new mulch delivered, and building more tables.
Community Center
Thanksgiving Pot Luck to be scheduled there in November, will discuss in more detail at next months meeting.
Office Supplies- Ordered envelopes- Janet
8:15pm- Meeting Adjourned

Deer Creek News

Above please find the most current Income/Expense Report for 2010. If you would like further details on the finances of the DCRPLA, please come to our monthly meetings at 7pm on the third Wednesday of each month at the community center on Panorama Drive.

Our Next Volunteer Mow Day of the Parks will be held Sunday August 22nd. We will meet at 9am at Lower Lake. Bring your mower, edger, gloves, shovels, trash bags, and tools! Improve your community while meeting your neighbors! The association will provide the gas and water!"

COMMUNITY SURVEY Please click on the link below to take a survey and vote on important community issues BEFORE August 18th! You must be a paid member in good standing for your vote to count, so get those $80 payments for 2010 in! http://www.surveymonkey.com/s/DKTFNQZ">Click

here to take survey"

Deer Creek Parks and Lakes Association is looking to fill two positions on the board. Both titled Volunteer Coordinator. Duties include organizing and managing volunteers, planning volunteer events and opportunities, and putting on community events like National Night Out and Clean Up the Park Days. Board members will also be expected to attend the monthly board meetings held every 3rd Wednesday of the month at 7pm. Volunteering to be on the board is a great way to get involved in your neighborhood! If you are interested in filling one of these positions, please contact Aubrey Shaw at ashaw@Lafourshaw.com or Anouk Goreta at <noukie19@aol.com or attend the next monthly board meeting held at 655 Panorama

NEIGHBORHOOD TOUR Aubrey Shaw is offering a tour of Deer Creek Homes that are actively on the market for sale August 21st, meeting at 10110 Longhorn Skwy at 10:30am. Want to know your competition? Looking for a new home? Just like to look at houses? This is a great tour to go on! If you are interested in attending, please email Aubrey at ashaw@Lafourshaw.com. The tour will take about 1-1.5 hours.

Notes from the President

1. Minutes from June Annual Meeting

-Topics included needed volunteers, open board positions, park improvements, organizing volunteers for park improvement days and mowing of the park area, proposed disc golf course, board's current financial status, including expenses and income.

-Please attend next month's board meeting at lower lake at 7pm on the third Wednesday of July to further discuss parks and lake issues and vote on disc golf course being added to our park.

2. Volunteer Mowing Day

-Several members offered to help mow our parks and lakes each month at our annual board meeting this past June! Come out Sunday July 11th at 9am with your lawn mower and weed eater! We'll meet at Lower Lake and section off the parts of the park to be mowed from there. Contact Ray for more info.

3. Clean Up our Park and Lakes July Volunteer Day!

July 17th

Meet at Lower Lake at 9am

Bring gloves, shovels, lawn equipment, trash bags etc

Items we will repair include the dock stairs, moving sand to beach area, repairing grill and broken swings, cutting branches away from signs, setting up new volley ball net, etc.

Come help improve our parks and lakes this summer and meet your neighbors while you're at it!

Water Meeting

PLEASE NOTE THAT THE DCRPLA DOES NOT PROVIDE WATER TO THE COMMUNITY. THIS POSTING IS FOR PUBLIC SERVICE ONLY.

A water meeting has been set for March 13^th, 10 a.m. at the Deer Creek Church of Christ on Sandy Beach. We will inform residents of what has transpired and answer any questions at that time. Please notify your neighbors and friends in Deer Creek Ranch. GUEST SPEAKERS: Lawyer, David Gottfried and Rep. Patrick Rose

Easter Egg Hunt!!

Our annual Easter Egg Hunt will be held on April 14th at 1:30pm down at the Lower Lake. Please bring 15 eggs to hide and share as well as a potluck dish. Fun will be had by all!